KL Employment Law Limited (“we”, “our”, “us”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use and protect personal data when you use our website, contact us or engage our services.
This policy applies to:
www.klemploymentlaw.co.uk
We process personal data in accordance with:

• UK General Data Protection Regulation (UK GDPR)
• Data Protection Act 2018
• Privacy and Electronic Communications Regulations (PECR)

KL Employment Law Limited is a specialist employment law firm advising employers and HR teams.

For the purposes of UK data protection law, we are the data controller of personal data collected through our website and during the course of providing our professional services.

KL Employment Law Limited
Acorn House
Station Road
North Hykeham
LN6 3QX

Telephone: 01522 253060
Email: enquiries@klemploymentlaw.co.uk
Website: www.klemploymentlaw.co.uk

If you have any questions about this Privacy Policy or how we handle personal data, please contact us using the details above.

The information we collect
Information you provide directly

When you contact us, complete a website form or communicate with us, we may collect:

• Name
• Job title
• Company or organisation name
• Email address
• Telephone number
• Information included within your enquiry or correspondence

If you subscribe to our newsletter or updates, we may collect:

• Your name
• Email address

We operate a double opt-in process for newsletter subscriptions where applicable.

Where we provide employment law or advisory services, we may collect information necessary to:

• Provide legal advice and support
• Manage employment law matters
• Comply with legal and regulatory obligations

Depending on the matter, this may include:

• Employment-related information
• HR documentation
• Correspondence and records
• Investigation material
• Witness information
• Information relating to employees or workers
• Special category personal data where relevant to the matter

We only collect information necessary for the relevant legal or advisory work.

When you use our website, we may automatically collect certain technical information including:

• IP address
• Browser type and version
• Device type
• Pages visited
• Time spent on the website
• Referring website

This information is collected through cookies and website analytics tools.

Further information is available in our Cookie Policy.

We may collect information:

• Directly from you
• Through website forms and enquiries
• Through meetings, telephone calls and correspondence
• From employers, HR teams or authorised representatives
• From publicly available sources where appropriate
• Through website cookies and analytics tools

We may use personal data to:

• Respond to enquiries
• Provide employment law and advisory services
• Manage client relationships
• Arrange meetings, training or events
• Send newsletters or updates where consent has been provided
• Improve our website and services
• Maintain records and comply with legal obligations
• Protect our legal rights and interests

We may use limited website and email analytics to understand engagement with our communications and website content.

Under UK GDPR, we rely on the following lawful bases:

• Contract — where processing is necessary to provide services
• Legal obligation — where we are required to comply with legal or regulatory requirements
• Legitimate interests — including managing our business and responding to enquiries
• Consent — for newsletters and marketing communications

Where we process special category data, we do so only where there is an appropriate lawful basis and condition under UK GDPR.

We may send newsletters, updates and event information where:

• You have subscribed or consented
• You are an existing client and communications relate to similar services

You can unsubscribe at any time using the unsubscribe link within communications or by contacting us directly.

Our website uses cookies and analytics tools to:

• Ensure the website functions properly
• Understand how visitors use the website
• Improve website content and performance

You can manage your cookie preferences through our cookie banner and browser settings.

Further information is available in our Cookie Policy.

We do not sell personal data.

We may share information with trusted third parties where necessary, including:

• IT and website providers
• Cloud storage and email providers
• Professional advisers
• Barristers, experts or external consultants where relevant
• Courts, tribunals or regulatory bodies where required
• Law enforcement or public authorities where legally required

Third-party providers are required to handle personal data securely and in accordance with data protection law.

Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.

We retain personal data only for as long as necessary for the relevant purpose, including:

• Client records and matter files
• Regulatory and legal obligations
• Insurance and professional requirements
• Website enquiries and marketing preferences

Retention periods will vary depending on the nature of the information and legal obligations applicable to us.

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse or disclosure.

These measures include:

• Secure systems and servers
• Access controls
• Confidentiality obligations
• Secure communication methods where appropriate

Under UK data protection law, you have rights including:

• The right to access personal data
• The right to correct inaccurate information
• The right to request erasure in certain circumstances
• The right to restrict or object to processing
• The right to withdraw consent
• The right to lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, please contact us.

If you are unhappy with how we handle personal data, we would welcome the opportunity to address your concerns.

You also have the right to complain to the Information Commissioner’s Office:

Information Commissioner’s Office (ICO)

We may update this Privacy Policy from time to time to reflect changes in legal requirements, our services or website functionality.

Any updates will be published on this page together with the revised update date.